Prevent Teams and SharePoint content sprawl.

Apply governance rules to Microsoft Teams and SharePoint site provisioning, without giving up self-service.

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Create Teams and SharePoint workspace templates

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Set rules to govern workspace provisioning

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Manage Team and SharePoint site approval

Uncontrolled Teams and SharePoint workspace creation makes it difficult for users to find content.

We help you solve this problem with templates, governance rules and workspace approval.

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Use the template wizard to create Teams and SharePoint  templates

Define and manage sites, channels, folders, pages, content types and permissions using SProbot's template design and in-place snapshot tools.

More about templating

Set rules to govern workspace provisioning

Need to ensure that specific types of workspaces follow naming conventions and are locked down?

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Create provisioning pipelines which define the governance and approval rules for creation of Teams and SharePoint sites

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Embed user-friendly, contextually relevant workspace request forms on your Intranet

More about governance

Manage workspace approval

Need to create workspaces only once approved by management?

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Clearly indicate the process on the request form for a workspace

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Enable approvers to manage requests using a dashboard

More about approval

See it in action

The robot will help when you need to...

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Maintain consistency

Large numbers of inconsistent and unstructured workspaces make it hard for people to find what they need.

Use SProbot's templating and provisioning to ensure that teams and sites follow naming conventions, have the correct sharing settings applied, and follow a consistent structure.
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Meet governance goals

You have governance objectives to control content sprawl and protect sensitive content.

Use SProbot's governance rules to avoid orphans and duplicates, associate correctly to hubs, lock down sensitive information, and limit creation to authorised users.
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Improve self-service

Without giving your users an alternative self-service option, locking down Teams and SharePoint creation puts unnecessary admin strain on your IT resources.

You don't need to be creating workspaces on request, let SProbot do that for you.

Who is SProbot for?

Teams & SharePoint admins

  • Free up time by enabling users to request workspaces by themselves, but retain approval control to prevent unnecessary sprawl.
  • Reduce user support with consistent, understandable templates.
  • Meet governance goals around security, structure and naming conventions.
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Microsoft 365 consultants

  • Save time when developing new  Teams and SharePoint frameworks for clients.
  • Set up templates and provisioning pipelines for your clients and bill them for their usage.
  • Implement governance plans with tangible rules and guidance to users.
  • Quickly and easily reproduce multiple complex sites.
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IT managers

  • Reduce Teams and SharePoint sprawl and storage costs by preventing the creation of unnecessary workspaces.
  • Reduce support costs by freeing up engineers from spending time explaining how to build new workspaces from a blank slate.
  • Meet Microsoft 365 governance objectives for protection of sensitive data with workspace lockdown rules.
More for IT managers

It's our mission to help you better manage workspaces in Microsoft 365.

Why? Because we're also SharePoint and Teams admins.
‍Read our story.

The robot is currently in beta

The early access group is unfortunately closed, but we'd be glad to give you a demo of what's coming soon!

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Governance and lifecycle management for Teams and SharePoint
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