Secure your organizational data in Teams and SharePoint

Use SProbot's lockdown features to prevent sensitive information in Teams and SharePoint workspaces from being accidentally shared internally and externally.

Your pain: People accidentally share sensitive information

Using the share button in Teams and SharePoint is super easy. Microsoft makes it as seamless as possible to encourage collaboration, but this comes at a data security cost.

Most unwanted sharing (both internally and externally) isn't intentional, it's simply a result of people working under pressure, without awareness of the implications, following the path of least resistance.

The solution: Apply default lockdown rules to new workspaces

Using SProbot's Teams and SharePoint governance rules, you can automatically set the sharing settings on newly created workspaces to a restricted state.

You can choose to either just change who within the group can share, or set a hard-lockdown on external sharing which cannot be bypassed by group owners.

Learn about governance with provisioning pipelines

Why you need Teams and SharePoint governance

Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.

This often results in uncontrolled content sprawl.

Gain control of your tenant by putting in place automated provisioning, driven by centrally managed templates and clearly defined governance rules.

Reduce content sprawl

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.

Help users consider whether their need for a new container is justified by guiding them through the creation process.

Save time

Eliminate the time wasted setting up complex workspaces from scratch every time.

Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.

Empower your users

Give your users the tools to create their own workspaces without giving up governance control.

Enable a simplified SharePoint and Teams creation process with request forms which clearly explain the purpose and settings of each template type.

See how SProbot can help you keep your M365 tenant tidy

We'll show you how to tame sprawl and make it easier for your users to find the content they need

Get a demo