Solution step 1: Clean up unwanted sharing links
Get the most important details per link, then delete links which are risky or no longer relevant.
Get a full view of link details
Filter to risky scopes
Delete links individually or in bulk
Use case
Secure your organizational data in Teams and SharePoint
Use SProbot's sharing links cleanup and lockdown features to prevent sensitive information in Teams and SharePoint workspaces from being accidentally shared internally and externally.
Your pain: People accidentally share sensitive information
Using the share button in Teams and SharePoint is super easy. Microsoft makes it as seamless as possible to encourage collaboration, but this comes at a data security cost.
Most unwanted sharing (both internally and externally) isn't intentional, it's simply a result of people working under pressure, without awareness of the implications, following the path of least resistance.
Solution step 2: Apply default lockdown rules to new workspaces
Using SProbot's Teams and SharePoint governance rules, you can automatically set the sharing settings on newly created workspaces to a restricted state.
You can choose to either just change who within the group can share, or set a hard-lockdown on external sharing which cannot be bypassed by group owners.
Why you need to optimise your SharePoint storage and security
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This results in uncontrolled content sprawl and a compromised security posture.
You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.
Stop content sprawl
Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.
Save time and storage
Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.
Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.
Increase data security
Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.
Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.
Why you need to optimise your SharePoint storage and security
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This results in uncontrolled content sprawl and a compromised security posture.
You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.
Stop content sprawl
Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.
Save time and storage
Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.
Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.
Increase data security
Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.
Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.
