SProbot crawls every site and calculates what you'd save by trimming versions of active large files and archiving inactive files. Then it runs the cleanup as background jobs across your tenant.
SProbot calculates what each site would save, in dollars, and ranks your sites by savings, so you know exactly where to start.
Savings per site, split into active large file versions and inactive files
Sites ranked by savings, largest first
A tenant-wide total of the savings available
Active large files often carry dozens or hundreds of old versions, and every one counts against your storage.
Choose to keep the latest 25, 10 or 5 versions, or only the latest, then run the job across as many sites as you need. Jobs run in the background, and every action is recorded.
Every GB you reclaim saves $0.20 a month at Microsoft's extra storage price.
An active site isn't necessarily active content. Many sites hold files nobody has opened in years.
SProbot trims their versions, then moves them to Microsoft 365 Archive at $0.05/GB/month, charged only for archived data above your quota.
Archived files stay in scope of their retention policies, and there is no reactivation charge. Cleanup recommendations show how much each site will save before you run anything.
Retention policies and holds block version trimming, so versions you're required to keep stay put.
Archiving works fully with retention, and every job is recorded in the activity history.
