Workspace directory for Teams and SharePoint

Help your users find content relevant to them with an easily accessible, categorised and searchable workspace directory embedded inside Teams.

Make Teams and SharePoint sites easily discoverable

Save your users precious time by giving them a single, easily accessible app in Teams they can use to search for an appropriate workspace for their needs.

When people can browse, filter and search in a logically organised directory, they are less likely to default to creating yet another new Team or SharePoint site.

SProbot's workspace directory displays all workspaces which owners have tagged as discoverable, regardless of whether the person searching already has access. This helps people find content which isn't sensitive, but which they would not be aware of with the standard permission-trimmed views in Microsoft 365.

Add meaningful metadata to Teams and SharePoint

SProbot's granularly configurable governance rules ensure that Teams and SharePoint sites are tagged with the appropriate metadata to make them easy to manage and discover.

The automated rules on SProbot's provisioning pipelines enable you to enforce:

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Categorisation

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Naming convention

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Workspace description

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Hub site to associate with

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External user access

Why you need Teams and SharePoint governance

Teams and SharePoint are incredibly versatile platforms, but they're designed around the needs of the average user. You're not average.

Gain control of your tenant by putting in place automated provisioning, driven by centrally managed templates and clearly defined governance rules.

Reduce content sprawl

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.

Help users consider whether their need for a new container is justified by guiding them through the creation process.

Save time

Eliminate the time wasted setting up complex workspaces from scratch every time.

Create and easily update templates to include the standard libraries, content types and even content templates your users need and expect.

Empower your users

Give your users the tools to create their own workspaces without giving up governance control.

Enable a simplified SharePoint team site and Teams creation process with self service request forms which can be customised to the task at hand‍

See how SProbot can help you keep your M365 tenant tidy

We'll show you how to tame sprawl and make it easier for your users to find the content they need

Get a demo