Workspace directory for Teams and SharePoint

Help your users find content relevant to them with an easily accessible, categorised and searchable workspace directory embedded inside Teams.

Make Teams and SharePoint sites easily discoverable

Save your users precious time by giving them a single, easily accessible app in Teams they can use to search for an appropriate workspace for their needs.

When people can browse, filter and search in a logically organised directory, they are less likely to default to creating yet another new Team or SharePoint site.

SProbot's workspace directory displays all workspaces which owners have tagged as discoverable, regardless of whether the person searching already has access. This helps people find content which isn't sensitive, but which they would not be aware of with the standard permission-trimmed views in Microsoft 365.

Add meaningful metadata to Teams and SharePoint

SProbot's granularly configurable governance rules ensure that Teams and SharePoint sites are tagged with the appropriate metadata to make them easy to manage and discover.

The automated rules on SProbot's provisioning pipelines enable you to enforce:

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Categorisation

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Naming convention

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Workspace description

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Hub site to associate with

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External user access

Enhanced SharePoint and Teams search

With more granular searching and filtering capabilities, your users save time and effort when looking for existing workspaces.

Searching finds workspaces by either name or description, and filtering enables discovery based on:

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Workspace type (SharePoint or Teams)

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Owner(s)

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Category

Why you need Teams and SharePoint governance

Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.

This often results in uncontrolled content sprawl.

Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.

Reduce content sprawl

Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.

Save time

Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.

Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.

Empower your users

Give your users the tools to create their own workspaces without giving up governance control.

Enable a simplified SharePoint and Teams creation process with request forms which clearly explain the purpose and settings of each template type.

See how SProbot can help you keep your M365 tenant tidy

We'll show you how to tame content sprawl and make it easier for your users to find what they need

Get a demo