Copilot exposes deficiencies in SharePoint data quality and security quickly because it uses everything a user has access to in SharePoint as a source - including outdated, duplicate, trivial and incorrectly permissioned content.
Typically problematic issues:
Use SProbot's Health check and Reviews to assess your tenant and quickly identify sites with the most critical issues.
Sites with a large number of sharing links, guest users or risky external access settings
Orphaned and single-owner workspaces which are at risk of being unmanaged
Possibly unnecessary sites which are test-related or empty
Inactive sites which may contain stale content
Once you've reviewed and confirmed data and security issues which require remediation, you can take direct action to adress them.
Delete unwanted sharing links
Apply sensitivity labels to at-risk sites
Archive or delete inactive sites
Use Restricted Site Access to limit the impact of oversharing
Delete unnecessary duplicates and empties
Assign ownership to ensure management of orphaned sites
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This results in uncontrolled content sprawl and a compromised security posture.
You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.
Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.
Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.
Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.
Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.
Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.
