Use powerful AI-enabled tools to delete unnecessary file versions, archive inactive sites, clear out test sites, and delete unnecessary duplicate sites and teams.
Azure AI assessment of your SharePoint content enables automatic flagging and classification of sites and teams which may need attention.
Delete old versions of large files
Delete or assign orphaned content
Remove empty sites
Delete duplicate workspaces
Remove test sites and teams
Automatically archive inactive sites
Identify files with a high number of versions which consume expensive storage.
With SProbot's version cleanup, you can choose to keep only the latest (or latest 5, 10 or 25) versions, or completely delete files which are obsolete and unwanted.
Version trimming is one of the fastest ways to free up a significant amount of storage.
Do you know how many massive single-use files are hidden in your tenant?
Extra-large media files in the form of 8K videos, legacy database files, or backups usually don't require the collaborative functionality offered by SharePoint, and can be stored in lower-cost locations.
SProbot's large file cleanup report gathers detailed information about all files larger than the threshold you select, and then enables you to take immediate cleanup actions.
Just because a SharePoint site shows up in the Admin Center as active doesn't mean all its content is.
Files which haven't been updated in a long time negatively affect search and collaboration.
SProbot's inactive file review automatically highlights sites which have high numbers of inactive items. Detailed reporting then enables you to search and filter to identify what can be safely cleaned up to free up valuable storage and improve your users' experience.
Sites and teams are created, but then plans change and they remain unused and forgotten, resulting in an unwanted build-up of clutter and unnecessary storage use.
Use the Inactives cleanup tool to automatically notify owners to review whether a site or team needs to remain active.
Owners can choose to renew, archive or delete. If no response is received, the workspace is automatically moved to cold storage using Microsoft 365 Archive.
Ownerless data is risky simply because there is no oversight of it.
It is easily lost, it clutters search results and results in duplicates, and it can often be accidentally shared with unwanted parties.
SProbot's orphan cleanup automatically identifies workspaces which do not have a group or site owner, then enables you to reassign or delete them as needed.
When users leave (but their account is not deleted) or change roles, their sites and teams often end up functionally orphaned.
SProbot's reassignment tool enables to list all workspaces owned by a person, and then reassign ownership to their replacement.
Empty unused sites seem harmless because they don't consume much storage, but they clutter search results and make it harder for people find what they are looking for.
Use the AI-powered empty cleanup to find all sites which have skeleton structures (including libraries and folders) but no real content.
