Approval for Teams and SharePoint

Give your users friendly forms with which to request governance-enabled Teams and Team Sites, without involvement from IT.

Screenshot of a workspace request form within SProbot

Give your users request forms that explain exactly what they'll get

Instead of using out of the box Teams and SharePoint site creation, configure request forms which explain the template's functionality in detail.

Combined with governance rules you define, requiring approval enables you to ensure that only workspaces which are truly needed are created, with the correct classification, security and lifecycle management settings.

Learn about governance rules

Easily action approval requests

Set one or more approvers for a provisioning pipeline.

Notify approvers when approval is needed, and set escalation rules to prompt organisational admins to intervene if action isn't taken within a specified timeframe.

Approved builds are automatically added to the workspace directory.

Why you need Teams and SharePoint governance

Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.

This often results in uncontrolled content sprawl.

Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.

Reduce content sprawl

Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.

Save time

Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.

Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.

Empower your users

Give your users the tools to create their own workspaces without giving up governance control.

Enable a simplified SharePoint and Teams creation process with request forms which clearly explain the purpose and settings of each template type.

See how SProbot can help you keep your M365 tenant tidy

We'll show you how to tame content sprawl and make it easier for your users to find what they need

Get a demo