Tools for Teams and SharePoint admins

Automate Teams and SharePoint governance

You know that governance plans don't work unless they're backed by enforced rules and automation.

SProbot gives you the tools to achieve your governance objectives while at the same time giving your users a better experience.

Your pain: You need governance without additional admin overhead

Governance in Microsoft 365 is only as effective as the practical implementation of tools to support it. You've very likely read all the governance best practice guides, spoken to a few fellow admins, and you know what you need to do to

This results in:

  • Frustration when searching for content
  • Increased support requests from users who can't find workspaces or are directed to workspaces they don't yet have access to (or shouldn't have access to)
  • Higher risk of data leaks from abandoned teams and team sites

The solution: Provision workspaces with governance built in

Disable the standard Create button, but instead of preventing people from creating workspaces altogether, empower them with governance-enabled self-service.

You can enable business area owners to define workspace templates and set the rules for creation, then give your users request forms with an approval step built in.

Learn about governance with provisioning pipelines

Screenshot of a workspace request form within SProbot

Why you need Teams and SharePoint governance

Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.

This often results in uncontrolled content sprawl.

Gain control of your tenant by putting in place automated provisioning, driven by centrally managed templates and clearly defined governance rules.

Reduce content sprawl

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.

Help users consider whether their need for a new container is justified by guiding them through the creation process.

Save time

Eliminate the time wasted setting up complex workspaces from scratch every time.

Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.

Empower your users

Give your users the tools to create their own workspaces without giving up governance control.

Enable a simplified SharePoint and Teams creation process with request forms which clearly explain the purpose and settings of each template type.

See how SProbot can help you keep your M365 tenant tidy

We'll show you how to tame sprawl and make it easier for your users to find the content they need

Get a demo