SProbot's dashboard, detailed health check and reviews give you a easy-to-digest overview of your tenant, encompassing key metrics for storage, security, content, and activity.
SProbot gathers daily storage data and provides detailed insights into trends, costs and savings. We help you answer the most important questions.
Projected storage costs
Average monthly growth
Storage consumed by largest sites and their connected channel sites
Fastest growing sites by size or file count
Storage consumed by previous versions of large files
Is your content overshared? Use SProbot's security reporting to get visibility of the most important sharing metrics.
Risky external sharing settings
Sites with a high number of sharing links
Sites and teams with the most guests
Content which isn't owned usually ends up not being managed properly. SProbot helps you identify both already-present issues and sites at risk of being unmanaged.
Sites and teams with no group or site ownership
Group-orphaned sites
Sites and teams with only a single owner
Do sites really contain what their owners say they do? SProbot's AI content assessment provides insight into content topics across thousands of sites.
Determine which topics are most prevalent
Use AI-generated site descriptions to enhance search and content discovery
Use topic context to inform bulk admin actions (like applying sensitivity labels to all sites containing legal content)
Most tenants have dozens of sites which were created for testing purposes, or for legitimate reasons but ended up never being used.
Identify sites which contain test or demo content
Find sites which do not contain any user-generated content
Are you aware of all the configurations which aren't necessarily ideal or might need additional attention?
Highlight unusually large lists that may impact performance
Surface sites that still contain subsites
Have awareness of
Detect workspaces not linked to any hub
Flag workspaces with channel sites that could complicate navigation or governance
Content freshness matters to both humans and AI. SProbot can help you detect and remediate inactivity at both site and file level.
Quickly find inactive sites, then configure automated archival
Flag and review detailed reports for sites which may appear active, but have a large percentage of inactive files
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This results in uncontrolled content sprawl and a compromised security posture.
You can gain control of your tenant by using SProbot's AI-powered governance and cleanup tools to stop sprawl, reduce storage costs, and increase the security of your data.
Audit your existing tenant content with a set of cleanup tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies and automated provisioning.
Use bulk admin actions to assign ownership, apply labels and templates, and perform other common administrative tasks.
Reduce your consumption of expensive SharePoint storage by automating the archiving of inactive sites and teams, and cleaning up unneeded versions of large files.
Protect sensitive content by automating the detection of user activities which can result in the unwanted exposure of confidential files to those who should not have access.
Apply restrictive measures to sites which have been flagged by AI content assessment as containing data requiring access review.
