Tools for Business Unit Managers

Provide purpose-driven workspaces to your team

You know that blank slates aren't always a good starting point to productive work.

SProbot enables you to give your team members a purposefully designed Microsoft Teams starting point for each project, instead of a blank slate.

Your pain: You need your people to have a running start

Microsoft Teams and SharePoint team sites are great collaborative tools, but they start with a blank slate.

Savvy users often create their own templates, or copy a previous set of channels & folders to form a base, but there is no consistency, central control or governance involved.

As a result:

  • Some people use templates, some don't
  • Outdated templates are often used, resulting in confusion and mid-project fixes
  • People pick and use the wrong template
  • There is no control over naming conventions or other guardrails to ensure consistency

The solution: Create a template for each project or ongoing work purpose

SProbot's template designer makes it easy to create custom, purpose-driven templates for all the types of work in the area of the business you're responsible for.

Need a template for new projects of type X? Easy. The legal team has a complex structure which they need as a starting point to each quarter's planning? Done.

If you choose to enable approval, you have oversight of any workspaces which are requested.

Learn more about how templates can help you

Why you need Teams and SharePoint governance

Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.

This often results in uncontrolled content sprawl.

Gain control of your tenant by putting in place automated provisioning, driven by centrally managed templates and clearly defined governance rules.

Reduce content sprawl

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.

Help users consider whether their need for a new container is justified by guiding them through the creation process.

Save time

Eliminate the time wasted setting up complex workspaces from scratch every time.

Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.

Empower your users

Give your users the tools to create their own workspaces without giving up governance control.

Enable a simplified SharePoint and Teams creation process with request forms which clearly explain the purpose and settings of each template type.

Use the robot to reduce your Microsoft 365 admin workload

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Microsoft Teams and SharePoint governance

Define and enforce rules which govern how Teams and SharePoint sites are created, secured and managed.
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Self-service Microsoft 365 provisioning
Enable users to request governance-enabled Teams and SharePoint workspaces without help from IT.

See how SProbot can help you keep your M365 tenant tidy

We'll show you how to tame sprawl and make it easier for your users to find the content they need

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Governance and lifecycle management for Teams and SharePoint
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