Use templates and clear governance rules to define how Teams and SharePoint sites are created, shared and managed.
Disable out of the box Team and SharePoint creation in favour of clearly defined pipeline provisioning with governance and approval rules.
The goal is not to make it harder for people to create content, but to ensure that created workspaces:
Are necessary and not duplicated
Associated to the correct hub
Have the appropriate security and sharing settings applied
By controlling default structure and settings applied to Teams and SharePoint sites created with pipelines, ensure that workspaces which are created serve the organization as they should.
You can automatically enforce:
Naming convention
Number of owners
Hub site to associate with
Whether members can share content
Prevention of external user access
Who can request a workspace
Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.
This often results in uncontrolled content sprawl.
Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.
Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.
Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.
Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.
Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.
Give your users the tools to create their own workspaces without giving up governance control.
Enable a simplified SharePoint and Teams creation process with request forms which clearly explain the purpose and settings of each template type.
