Govern the creation of Microsoft Teams and SharePoint workspaces

Use templates and clear governance rules to define how Teams and SharePoint sites are created, shared and managed.

Create pipelines through which workspaces need to be provisioned

Disable out of the box Team and SharePoint creation in favour of clearly defined pipeline provisioning with governance and approval rules.

The goal is not to make it harder for people to create content, but to ensure that created workspaces:

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Are necessary and not duplicated

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Associated to the correct hub

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Have the appropriate security and sharing settings applied

Define governance rules which prevent content sprawl

By controlling default structure and settings applied to Teams and SharePoint sites created with pipelines, ensure that workspaces which are created serve the organization as they should.

You can automatically enforce:

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Naming convention

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Number of owners

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Hub site to associate with

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Whether members can share content

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Prevention of external user access

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Who can request a workspace

Why you need Teams and SharePoint governance

Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.

This often results in uncontrolled content sprawl.

Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.

Reduce content sprawl

Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.

Save time

Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.

Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.

Empower your users

Give your users the tools to create their own workspaces without giving up governance control.

Enable a simplified SharePoint and Teams creation process with request forms which clearly explain the purpose and settings of each template type.

See how SProbot can help you keep your M365 tenant tidy

We'll show you how to tame content sprawl and make it easier for your users to find what they need

Get a demo