Learn how to use the robot

Make the SProbot Teams app available to your users

Your end-users interact with SProbot through the Teams app, which they use to browse and search the Workspace Directory, create new workspaces, and view their existing creation requests.

Please follow these steps to complete publishing of the app in your tenant and make it available to your users to add to Teams.

Step 1 - Approve API access for the SProbot API

In your SharePoint admin center, go to Advanced > API access, select the SProbot API under Pending requests and approve it.

Screenshot of the SharePoint admin center API access screen to approve access for the SProbot API

Step 2 - Make the SProbot app available in Teams

After you've approved API access, the next step is to make the SProbot app available in Teams. Open the next left menu item (More features) find the Apps panel and open it.

Screenshot of More features > Manage apps in the SharePoint admin center

Select the SProbot app in the Apps for SharePoint list and then Add to Teams.

Screenshot of the Manage apps screen in the SharePoint admin center

Once you've added the app to Teams, you can optionally manage it using the Teams admin center to deploy it to all users, some users, enable requests, etc.

Step 3 - Add the app to Teams

Once the app has been granted API access and it's been made available to Teams, you will be able to search for and individually add it to Teams. In the left pane, open Apps, and then look for Workspaces under the Built for your org section (or search for "Workspaces").

When you click Add you'll see all the details, click Add again to complete the process.

Once it's been added, you'll see it in your left pane.

Learn how to use the Teams app here.

Require a SharePoint site or team to have multiple owners

This guide shows you how to use the pipeline rules in SProbot to require multiple owners to be specified when a workspace is created.

May 15, 2024
Apply custom SharePoint and Teams site quotas

This guide shows you how to use the pipeline rules feature in SProbot to apply different storage quotas to different types of workspaces.

May 15, 2024
Manage workspace directory categories

Use the categorisation functionality in SProbot to classify workspaces according to region, business unit, area, or any other tag relevant in your organisation.

January 16, 2024

See how SProbot can help you keep your M365 tenant tidy

We'll show you how to tame sprawl and make it easier for your users to find the content they need

Get a demo