Make Teams and SharePoint workspaces purpose-driven

Target availability of customised Teams and SharePoint templates to specific groups of people with a specific purpose

Your pain: People need more than a blank slate to start

As easy as it is to create a new Team or SharePoint site in Microsoft 365, it doesn't provide a great starting point to work unless you've invested in creating and customising templates which are suited to each specific purpose within your organization.

People working in HR need a different channel, folder and page content structure than those in finance. You may even have a process which requires a new team for each client signed up, with a specific channel structure for onboarding.

The solution: Create a template for each type of work that needs doing

SProbot's teams and SharePoint template designer makes it easy to create custom, purpose-driven templates for all the types of work in your organization.

Need a template for client onboarding? Easy. The finance team has a complex structure which they need as a starting point to each project? Done.

You don't need to be able to code or run scripts to make templates available everyone (or just specific people) in your tenant. SProbot does the heavy lifting for you.

Learn more about templates

Why you need Teams and SharePoint governance

Because Microsoft 365 makes it so easy to create a SharePoint site or a team, people tend to create new workspaces without considering whether a suitable container already exists, what template to use if not, or what the appropriate security settings should be.

This often results in uncontrolled content sprawl.

Gain control of your tenant by using SProbot's AI-powered cleanup tools to get rid of unwanted SharePoint sites and teams, and then put in place controlled new workspace provisioning, driven by centrally managed templates and clearly defined governance rules.

Reduce content sprawl

Audit your existing tenant content with a set of clean-up tools which target the most common unwanted, obsolete and unmanaged workspace types.

Prevent duplicate and other unnecessary workspaces from being created with clearly defined governance policies.

Save time

Enable your users to find SharePoint sites and teams through search which is powered by descriptions and tags which are automatically created by AI.

Create and easily update templates to include standard navigation, libraries, pages and permissions so your users can hit the ground running.

Empower your users

Give your users the tools to create their own workspaces without giving up governance control.

Enable a simplified SharePoint and Teams creation process with request forms which clearly explain the purpose and settings of each template type.

Use the robot to reduce your Microsoft 365 admin workload

Icon showing stacked workspace templates

SharePoint templates

Develop high-fidelity Teams and SharePoint templates that offer users a predefined workspace structure.
Icon showing a site structure

Workspace governance

Implement guidelines that regulate the provisioning, security, and administration of Teams and SharePoint sites.
Icon of a green check mark

SharePoint and Teams approval

Implement an approval process for designated user groups to authorize the creation of a new SharePoint site or team.
Supercharged workspace search
Provide a powerful single place for users to effectively search for relevant, tagged and categorised teams and SharePoint sites.

See how SProbot can help you keep your M365 tenant tidy

We'll show you how to tame content sprawl and make it easier for your users to find what they need

Get a demo
AI-powered governance and lifecycle management for Teams and SharePoint
hello@sprobot.io
Features
Content discoveryTenant cleanupMicrosoft 365 governance
Take action
Get a demo
Use cases
Data protectionSprawl preventionRegulatory complianceWorkspace consistencyPurpose-driven workspaces
Tools for
IT Managers Teams and SP adminsBU ManagersMicrosoft Partners
Resources
GuidesBlog
About us
Our storyGet in touchTerms of usePrivacy