Recent articles

How to prevent users from creating folders in Teams

May 22, 2024

Learn how to prevent the creation of folders in Microsoft Teams and SharePoint to improve content discoverability and prevent complicated nested structures.

5 min to read

Why you need a Teams and SharePoint workspace directory

May 1, 2024

Discover how a workspace directory improves information structure, enhances discoverability, and combats sprawl within your SharePoint and Teams estate.

3 min to read

How to automate the migration of SharePoint Pages

February 16, 2024

How to use Microsoft Power Automate to migrate your SharePoint pages between sites in bulk and create a reusable template for future projects.

5 min to read

How to use and govern SharePoint File Requests

February 12, 2024

Learn how to set up, manage, and secure SharePoint File Requests in Microsoft 365. You will also learn the best practices for security and compliance.

5 min to read

Use content types to enable document templates in Microsoft Teams

January 23, 2024

Make it easy for your users to always be sure they’re using the correct document template when creating new Microsoft Office documents in Teams

5 min to read

How to link document sets with Microsoft list items

January 11, 2024

Use document sets to store files associated with list items in functional containers with enhanced document management and search functionality

8 min to read

Restrict Microsoft Teams creation

November 21, 2023

Balancing Control and Collaboration: Governing Microsoft Teams creation in your organization to prevent content spawl and maintain organizational structure.

3 min to read

How to block external access to Teams

September 27, 2023

See how to improve Microsoft Teams governance by using PowerShell commands and Sensitivity Labels to restrict guest access on specific teams

6 min to read

Using Content Types to improve Microsoft 365 governance

September 6, 2023

Learn how to use managed content types to elevate your SharePoint and Teams content governance, tagging, data protection and search capabilities.

5 min to read

5 key benefits of content types in SharePoint and Teams

August 25, 2023

When considering the use of content types in SharePoint, what are the key benefits you should take advantage of and how do these impact your organization?

5 min to read

Microsoft Syntex – SharePoint Advanced Management Reporting

August 21, 2023

Learn how to audit of all the admin changes made in SharePoint and ensure consistent governance in your environment with change history reporting.

5 min to read

What is Microsoft 365 guest access & how does it work?

August 7, 2023

Microsoft 365 Guest access is a key part of collaborating with people outside of your organization, but how does it work? Find out more in this guide.

5 min to read

How to use SharePoint Advanced Management to govern site access

July 26, 2023

Learn how to use SAM and Restricted Access Control (RAC) to improve SharePoint governance and reduce the risk of oversharing sensitive content

5 min to read

Improve M365 governance with an org-wide asset library

July 10, 2023

Struggling with documents which look different every time? Enable organization-wide governance and consistency with document templates in SharePoint and Teams.

4 min to read

How to create Microsoft List Templates

July 6, 2023

Learn how to create Microsoft List Templates - formerly SharePoint List Templates - and make them available for your organization to implement!

6 min to read

How to share part of a Teams workspace with a larger audience

June 29, 2023

Find out how to use a hybrid of Microsoft Teams permissions and SharePoint permissions to publish and share read-only content from within a private team. ‍

5 min to read

SProbot functionality updates - June 2023

June 27, 2023

New functionality in June 2023 includes automatic hub site association, and the ability to define a site's default sharing settings.

1 min to read

How to use SharePoint Advanced Management to secure a library

June 15, 2023

Learn how to use SharePoint Advanced Management to govern access within your SharePoint environment, specifically within individual document libraries.

6 min to read

How to use SharePoint hubs effectively

June 5, 2023

Maximise the effectiveness of your organisation’s intranet and information structure by implementing SharePoint Hub sites with these 5 key considerations.

6 min to read

How to Structure a SharePoint Team Site for Maximum Efficiency

May 29, 2023

Learn how to structure a SharePoint team site quickly with this guide. From understanding your goals to using the correct libraries, folders and content types.

5 min to read

Combatting the consequences of Microsoft Teams sprawl

May 24, 2023

Gain control of your Microsoft Teams sprawl with this helpful guide! Learn how to identify and combat the surprising consequences of unmanaged Teams usage.

5 min to read

5 strategies to stop SharePoint content sprawl

May 8, 2023

Is uncontrolled SharePoint data sprawl causing governance chaos within your organization? Learn how to prevent it by implementing five simple strategies.

6 min to read

What are the different ways to create a SharePoint team site?

April 20, 2023

Ever wondered about all the ways SharePoint team sites can be created? Here they are summarised, from using Teams to using a provisioning tool.

3 min to read

Should you generate SharePoint sites with a site builder?

April 20, 2023

Building multiple SharePoint sites can be a daunting task, but a SharePoint site builder can make it easier. Read on to learn if such a tool is right for you.

2 min to read

The ultimate guide to SharePoint team site permissions

April 10, 2023

Are you struggling with SharePoint permissions? This guide contains expert tips and tricks to help you navigate this sometimes complex topic.

8 min to read

Does Microsoft Teams use SharePoint?

April 5, 2023

Wondering how Teams and SharePoint fit together inside Microsoft 365? Find out the differences between working in SharePoint and working in Teams.

5 min to read

Understanding the Differences Between SharePoint and Teams

March 31, 2023

Microsoft Teams and SharePoint have a lot of similarities, but are often used for different purposes. Learn about the differences between the two today!

2 min to read

A Beginner's Guide to Creating a SharePoint Team Site

March 31, 2023

Take the guesswork out of creating a SharePoint team site. This guide teaches you the basics of setting up and organizing your first team site.

4 min to read

Understand the Benefits of Using SharePoint Templates

March 22, 2023

SharePoint templates are a powerful tool that can make creating and managing workspaces much simpler. Discover the benefits of using working with them.

2 min to read

Using workspace templates to help SharePoint Governance

March 22, 2023

Having a standardised set of workspace templates in place can help you ensure that SharePoint Online is used in the most efficient and secure way possible.

3 min to read

SharePoint document library vs folder: Which should I use?

November 30, 2022

What's the difference between a document library and a folder in SharePoint, and when should I use which? Find out what you should consider with this overview.

3 min to read

SharePoint Folders vs Metadata

November 23, 2022

Should you use folders or metadata when organising content inside a SharePoint library? Find out which approach is best with this list of pros and cons.

1 min to read

SharePoint subsites are obsolete!

February 27, 2021

Microsoft recommends a flat topology in the modern SharePoint Online world, but is this always the best option? Find out why you need to consider this.

4 min to read

See how SProbot can help you keep your M365 tenant tidy

We'll show you how to tame sprawl and make it easier for your users to find the content they need

Get a demo