Recent articles

October 7, 2025

Learn what a SharePoint audit report is, how to access it and use it, and how SProbot enhances visibility for better governance and compliance.

2 min to read

October 1, 2025

Learn how to effectively identify, review, and remove inactive files from your SharePoint environment to reduce clutter and SharePoint storage costs.

4 min to read

September 30, 2025

Discover how a SharePoint Health Check offers a comprehensive overview of your tenant, encompassing key metrics for storage, security, content, and activity.

5 min to read

September 29, 2025

Learn how much SharePoint storage is included in Microsoft 365 by default, what extra storage costs, and how to optimize usage before purchasing more.

2 min to read

September 29, 2025

Learn how to increase SharePoint storage limits at the tenant and site level, and explore cleanup strategies to avoid hitting capacity caps.

2 min to read

September 26, 2025

SProbot now handles situations where sites are orphaned from their groups, plus clean up of sharing links with a scope of everyone in the organization.

1 min to read

September 25, 2025

Discover five practical tips to manage SharePoint storage, including monitoring usage, archiving inactive sites, trimming versions, and educating users.

2 min to read

September 25, 2025

Learn what happens when SharePoint storage limits are exceeded, how to reclaim space quickly, and how to prevent future overages with smart cleanup.

2 min to read

September 24, 2025

Learn how to generate a SharePoint storage report using Microsoft 365 tools or SProbot, and how to use the insights to optimize and reclaim space.

2 min to read

September 23, 2025

Understand how SharePoint storage works per user, why it’s pooled across your tenant, and how to monitor and optimize usage at the site level.

2 min to read

September 22, 2025

Understand what storage quotas are, how they are allocated, and how controlling them enables you to efficiently manage your SharePoint costs.

5 min to read

September 22, 2025

Learn how to increase SharePoint storage limits at the tenant and site level, and explore cleanup strategies to avoid hitting capacity caps.

1 min to read

September 22, 2025

Learn what counts toward SharePoint storage space, what consumes the most capacity, and how to monitor and reduce usage with smart cleanup strategies.

2 min to read

September 21, 2025

Discover how much a terabyte of SharePoint storage costs, why expenses rise, and how to reduce costs with archiving, cleanup, and smarter storage management.

2 min to read

September 21, 2025

Learn how to add SharePoint storage through the Microsoft 365 Admin Center, and why cleanup and optimization should come before buying more.

1 min to read

September 21, 2025

Learn how to increase SharePoint storage by archiving inactive sites, trimming version history, and deleting large unused files before purchasing additional st

1 min to read

September 19, 2025

Quickly check SharePoint storage at the site and tenant level using built-in tools and SProbot insights to identify large sites, files and inactive content.

1 min to read

September 18, 2025

Learn how to check SharePoint storage usage using the Admin Center, site settings, and SProbot tools to identify large files and inactive content.

2 min to read

September 17, 2025

Learn how to increase SharePoint storage by archiving inactive sites, trimming version history, and deleting large unused files before buying more.

1 min to read

September 17, 2025

Understand SharePoint Online storage limits, what happens when you reach them, and how to manage space with cleanup and archiving strategies.

1 min to read

September 15, 2025

Learn how to check SharePoint storage metrics, what usage reports reveal, and how to use this information to optimize and reduce storage costs.

2 min to read

September 15, 2025

Learn how much SharePoint storage comes with a Microsoft 365 tenant, how it’s calculated, and how to monitor and optimize usage before buying more.

1 min to read

September 15, 2025

Learn how much SharePoint storage is included in Microsoft 365 plans, how much extra storage costs, and how to reduce expenses before buying more.

1 min to read

September 12, 2025

Learn how SharePoint storage is priced, what’s included in Microsoft 365 plans, and how to reduce costs with cleanup and archiving strategies.

1 min to read

September 11, 2025

SharePoint storage costs can escalate fast. Learn how pricing works and how to reduce expenses with archiving, cleanup, and version trimming.

1 min to read

September 10, 2025

Learn how SharePoint storage limits work, what happens when you exceed them, and how to manage space with simple cleanup and archiving strategies.

2 min to read

September 10, 2025

Understanding the root causes of SharePoint storage consumption is essential to controlling your tenant's costs, content availability and search performance.

2 min to read

September 10, 2025

Running out of SharePoint storage is a common scenario. This guide covers several proven methods to reclaim a significant amount of space without any data loss.

4 min to read

September 2, 2025

Having a tenant-wide view of file inactivity enables you to make informed decisions about where to concentrate cleanup actions to improve content freshness.

1 min to read

August 28, 2025

This article explains how to handle scenarios where you see the "We couldn't find the Microsoft 365 Group connected to this site" error message.

2 min to read

August 28, 2025

Learn how to free up valuable SharePoint storage space by finding, reporting on, reviewing and bulk deleting unnecessary versions of large files.

5 min to read

August 19, 2025

Learn about file versioning, how it affects SharePoint storage, the methods available to reduce its impact, and how to configure versioning on your tenant.

3 min to read

August 18, 2025

Discover how you can use inactive content reporting to get a view of (and clean up) files in your tenant which haven't been updated for at least a year.

3 min to read

July 21, 2025

Discover new features to get your tenant Copilot ready by assessing and then taking action on the most common storage and security metrics and issues

3 min to read

May 27, 2025

Learn about the performance limitations, user experience issues, and system constraints that make large lists in SharePoint problematic and hard to manage.

2 min to read

May 14, 2025

Learn how to find extremely large lists and libraries within your SharePoint tenant, so that you can correctly manage and restructure them if necessary.

2 min to read

May 14, 2025

Learn how to archive SharePoint sites to reduce storage costs, ensure compliance with industry regulations and standards, and minimize search clutter for users.

5 min to read

April 14, 2025

Learn how to easily find, review, and delete large files to reduce search results clutter and increase available SharePoint storage capacity

3 min to read

March 26, 2025

March 2025 updates include version cleanup capability for large files, automatic reporting on sharing links and guest users, and performance enhancements.

1 min to read

March 7, 2025

Struggling with a tangled mess of Microsoft Teams and SharePoint sites? You're not alone. Find out how sprawl manifests and what you can do about it.

5 min to read

February 19, 2025

Learn how to ensure that default owners and site administrators are added to all SharePoint team or communication sites during the creation process.

5 min to read

February 10, 2025

Standardised naming conventions in SharePoint have a number of advantages including optimising search results and easier navigation to sites in your tenant.

3 min to read

February 4, 2025

Learn how to free up valuable SharePoint storage, increase security, and improve Copilot readiness by archiving or deleting sites which aren't actively used.

5 min to read

November 26, 2024

November 2024 updates include: Apply templates to existing sites, set the default sensitivity label for a template, revoke user access, and more...

2 min to read

November 11, 2024

Learn how to create and make available SharePoint site templates with rich functionality, including pages, navigation, theming, lists and more.

5 min to read

November 6, 2024

SharePoint site templates provide a starting point to a productive team or communication site, but how exactly do they work? Find out more in this guide.

4 min to read

October 29, 2024

How to follow best practice when securely connecting to and using PnP Online in PowerShell with interactive authentication and an app registration

3 minutes

June 14, 2024

Discover how to effectively identify and clean up empty SharePoint sites and teams to minimize clutter and make it easier for people to find content.

3 min to read

June 13, 2024

Learn how to report on and clean up duplicate named SharePoint sites and teams to reduce search results clutter and free up storage space on your tenant.

2 min to read

June 13, 2024

Learn how to report on and remove SharePoint sites and teams created for testing purposes to reduce clutter and free up storage space on your tenant.

4 min to read

June 13, 2024

Learn how to remove or reassign SharePoint sites and teams without active owners to safeguard at-risk data or free up storage on your tenant.

4 min to read

May 22, 2024

Learn how to prevent the creation of folders in Microsoft Teams and SharePoint to improve content discoverability and prevent complicated nested structures.

5 min to read

May 1, 2024

Discover how a workspace directory improves information structure, enhances discoverability, and combats sprawl within your SharePoint and Teams estate.

3 min to read

February 16, 2024

How to use Microsoft Power Automate to migrate your SharePoint pages between sites in bulk and create a reusable template for future projects.

5 min to read

February 12, 2024

Learn how to set up, manage, and secure SharePoint File Requests in Microsoft 365. You will also learn the best practices for security and compliance.

5 min to read

January 23, 2024

Make it easy for your users to always be sure they’re using the correct document template when creating new Microsoft Office documents in Teams

5 min to read

January 11, 2024

Use document sets to store files associated with list items in functional containers with enhanced document management and search functionality

8 min to read

November 21, 2023

Balancing Control and Collaboration: Governing Microsoft Teams creation in your organization to prevent content spawl and maintain organizational structure.

3 min to read

September 27, 2023

See how to improve Microsoft Teams governance by using PowerShell commands and Sensitivity Labels to restrict guest access on specific teams

6 min to read

September 6, 2023

Learn how to use managed content types to elevate your SharePoint and Teams content governance, tagging, data protection and search capabilities.

5 min to read

August 25, 2023

When considering the use of content types in SharePoint, what are the key benefits you should take advantage of and how do these impact your organization?

5 min to read

August 21, 2023

Learn how to audit of all the admin changes made in SharePoint and ensure consistent governance in your environment with change history reporting.

5 min to read

August 7, 2023

Microsoft 365 Guest access is a key part of collaborating with people outside of your organization, but how does it work? Find out more in this guide.

5 min to read

July 26, 2023

Learn how to use SAM and Restricted Access Control (RAC) to improve SharePoint governance and reduce the risk of oversharing sensitive content

5 min to read

July 10, 2023

Struggling with documents which look different every time? Enable organization-wide governance and consistency with document templates in SharePoint and Teams.

4 min to read

July 6, 2023

Learn how to create Microsoft List Templates - formerly SharePoint List Templates - and make them available for your organization to implement!

6 min to read

June 29, 2023

Find out how to use a hybrid of Microsoft Teams permissions and SharePoint permissions to publish and share read-only content from within a private team. ‍

5 min to read

June 27, 2023

New functionality in June 2023 includes automatic hub site association, and the ability to define a site's default sharing settings.

1 min to read

June 15, 2023

Learn how to use SharePoint Advanced Management to govern access within your SharePoint environment, specifically within individual document libraries.

6 min to read

June 5, 2023

Maximise the effectiveness of your organisation’s intranet and information structure by implementing SharePoint Hub sites with these 5 key considerations.

6 min to read

May 29, 2023

Learn how to structure a SharePoint team site quickly with this guide. From understanding your goals to using the correct libraries, folders and content types.

5 min to read

April 20, 2023

Ever wondered about all the ways SharePoint team sites can be created? Here they are summarised, from using Teams to using a provisioning tool.

3 min to read

April 10, 2023

Are you struggling with SharePoint permissions? This guide contains expert tips and tricks to help you navigate this sometimes complex topic.

8 min to read

March 31, 2023

Microsoft Teams and SharePoint have a lot of similarities, but are often used for different purposes. Learn about the differences between the two today!

2 min to read

March 31, 2023

Take the guesswork out of creating a SharePoint team site. This guide teaches you the basics of setting up and organizing your first team site.

4 min to read

November 30, 2022

What's the difference between a document library and a folder in SharePoint, and when should I use which? Find out what you should consider with this overview.

3 min to read

November 23, 2022

Should you use folders or metadata when organising content inside a SharePoint library? Find out which approach is best with this list of pros and cons.

1 min to read

February 27, 2021

Microsoft recommends a flat topology in the modern SharePoint Online world, but is this always the best option? Find out why you need to consider this.

4 min to read