If you're using Microsoft 365 (formerly Office 365), you might be wondering how much SharePoint storage your organization actually has. The answer depends on your licensing and user count.
What’s included by default
Every Microsoft 365 tenant receives:
- 1 TB of base SharePoint storage
- +10 GB per licensed user
This means a company with 100 users gets 2 TB of total SharePoint storage. The storage is pooled across all SharePoint sites in the tenant, including those connected to Teams.
📊 Example: 1 TB + (100 × 10 GB) = 2 TB total storage
Does your plan affect storage?
Most Microsoft 365 plans—Business Premium, E3, E5—include the same base storage model. However, some plans may offer additional features like advanced reporting or compliance tools, which can help manage storage more effectively.
How to check your current usage
To see how much storage you’re using:
- Go to the Microsoft 365 Admin Center
- Navigate to Reports > Usage > SharePoint site usage
- Or go to the SharePoint Admin Center and view the SharePoint storage usage card
Tools like SProbot can also help by generating detailed reports on storage consumption and identifying areas for cleanup.
What to do if you’re running out
Before purchasing more storage, consider these steps:
These actions can help reclaim space and delay the need for paid storage.
🔗 Related reading: Proven methods to reduce SharePoint storage costs
Final thoughts
Microsoft gives you a generous starting point for SharePoint storage, but usage can grow quickly. Understanding your allocation and monitoring usage helps you stay ahead of potential issue
