Pricing is almost always one of the first questions IT admins ask when evaluating SharePoint storage management tools. And for good reason - storage is one of the fastest‑growing line items in a Microsoft 365 budget.
If you're comparing tools or building a business case internally, this guide gives you a clear, transparent breakdown of SProbot pricing, how it compares to manual management costs, and what factors influence ROI.
1. Why pricing matters in SharePoint storage management
SharePoint storage isn’t just about gigabytes and terabytes - it’s about:
- Predictability (no surprise storage bills)
- Visibility (accurate reporting across sites and teams)
- Governance (compliance, retention, cleanup workflows)
- Efficiency (reducing admin time and storage waste)
Your pricing evaluation should reflect both direct licensing costs and indirect operational costs.
That's where SProbot differs from generic admin tools: it’s designed specifically to reduce long‑term storage spend and admin overhead, not just to display usage numbers.
2. How SProbot Pricing Works
SProbot uses a simple, transparent annual subscription model based on the storage consumed on the tenant, regardless of the assigned quota.
This ensures pricing is aligned with how much value is being added - not with arbitrary per-user limits or hidden fees.
What’s Included in SProbot
Every SProbot plan includes all the reports and cleanup tools you need to reduce storage consumption on your tenant.
✓ Automated SharePoint storage discovery
The index provides up-to-date (within 34-72 hours) information on site-level metrics, and the crawl works through all items in the tenant on an ongoing basis over days and weeks to provide granular information on size, versioning, and activity.
✓ Storage growth and cost projections
The Health Check calculates average growth rate and projected cost for the next 12 months based on the previous 6 months.
✓ Large and inactive file detection
Large files over 50MB, and files last modified more than 3, 5 or 7 years are automatically detected across all sites.
✓ Inactive & orphaned site detection
Reduce waste by targeting the highest‑impact inactive sites, and identifying orphaned sites which may be a risk in the near future.
✓ Version cleanup
Powerful cleanup actions enable trimming of all except the latest 25, 10, 5 or very latest version of files consuming a large amount of storage.
✓ Comprehensive dashboards
Simple, easy-to-understand insights with figures across important storage metrics.
3. How SProbot pricing compares to alternatives
When evaluating pricing, the real comparison is how much time, effort and cost are involved with manually achieving the same objectives.
Even a conservative calculation shows SProbot reduces TCO significantly vs manual workflows.
Who gets the most value from SProbot?
SProbot delivers the best ROI for organisations that:
- Have growing storage usage
- Manage hundreds or thousands of sites
- Need predictable storage costs
- Want to reduce admin workload
- Need audit‑ready reporting
- Want to avoid storage bill spikes
If you recognise any of these, the cost of not using SProbot is higher than the cost of buying it.
How to get pricing for your tenant
The fastest way to get exact pricing is simply to find your current storage usage in the SharePoint admin center (in the example below, 16.41 TB) and input this into the calculator below.
Need a more comprehensive overview of projected storage costs and potential savings on your tenant?
👉 Use our SharePoint storage calculator
Pricing FAQ
Is SProbot charged per user?
No. Pricing is calculated on the current storage consumption on the tenant at the point of licensing.
Is there a free trial?
Yes, SProbot offers a 14-day trial with full reporting functionality, 10 cleanup actions, and AI assessment of the 10 most recently active sites.
Is onboarding included?
Yes, each SProbot subscription includes 4 hours of initial and follow-up training as an when necessary.
Is support included?
Yes, unlimited email and Teams call support is included within support hours.
